Cloud-first businesses
Teams that want owners, operations staff, bookkeepers, and advisors working in one current organization from any location.
Xero bookkeeping
Xero can make financial activity easier to collect, but clean books still require judgment. We review suggested matches, reconcile the ledger to supporting records, resolve exceptions, and close each period with useful reports.
Named user access with managed permissions
Bank rules plus human review
Statement-backed reconciliation
Client-owned organization and data
Where it fits
Who Xero bookkeeping works well for
Connected app stacks
Businesses bringing sales, payments, expenses, documents, or payroll data into Xero from specialist operational tools.
Multi-user collaboration
A strong fit when several people need controlled access to invoices, bills, reporting, or financial administration.
Access and onboarding
Named access with the right permissions
Your organization administrator invites our named user and assigns the agreed role. Your team keeps the subscription, business ownership, and control over user access.
- 01
Invite the bookkeeping user
Add our named account from your organization settings and apply only the permissions required for the agreed work.
- 02
Review organization settings
We inspect the financial year, tax settings, chart of accounts, conversion balances, bank connections, lock dates, and tracking setup.
- 03
Document the operating rhythm
We agree how documents arrive, who approves bills or payments, when questions are answered, and when each month is closed.
The monthly workflow
From activity to a finished close
- 01
Connect
Gather bank lines, statements, invoices, bills, receipts, payroll reports, and app summaries for the period.
- 02
Code
Apply documented bank rules where appropriate and review suggested matches instead of accepting automation blindly.
- 03
Reconcile
Compare transactions and balances against statements, investigating missing, duplicated, or incorrectly matched activity.
- 04
Close
Review receivables, payables, clearing accounts, payroll entries, tracking categories, and unusual balance movements.
- 05
Explain
Deliver the reporting package with an exceptions list and a concise explanation of the period's important changes.
A clear engagement boundary
What you receive, what can be added, and what stays under your control
Core bookkeeping
- ✓Bank-feed and transaction review
- ✓Bank and credit-card reconciliation
- ✓Chart-of-accounts and contact maintenance
- ✓Loan and payment-processor reconciliation
- ✓Month-end review and close checklist
- ✓Profit and loss and balance-sheet reporting
- ✓Bookkeeping questions and exception tracking
- ✓Year-end handoff package for your tax professional
Optional scope
- ✓Historical cleanup and catch-up work
- ✓Bill entry and accounts-payable workflow
- ✓Customer invoicing and receivable follow-up
- ✓Payroll posting and provider reconciliation
- ✓Project or tracking-category reporting
- ✓Custom cash-flow and management reporting
You keep control
- Your Xero subscription and organization ownership
- User invitations, roles, and access removal
- Approval and release of bills or payments
- Tax filings, tax positions, and legal decisions unless separately engaged
Cleanup and correction
Common problems we untangle in Xero
Suggested matches were accepted too quickly
We review the accounting treatment and supporting document, not only whether the amount looks similar.
The feed and ledger balances do not agree
We check statements for gaps, duplicates, deleted transactions, timing differences, and incomplete reconciliations.
App deposits hide fees, refunds, or liabilities
We rebuild the settlement flow so gross sales, fees, refunds, taxes, and net bank deposits are recorded separately.
The outcome
A Xero organization with reconciled balances, controlled automation, documented exceptions, and monthly reports grounded in the underlying records.
Questions, answered
Xero bookkeeping FAQs
Do I need to share my Xero password?+
No. Invite our named user and assign the agreed permissions. You remain in control of the organization and can manage access from your settings.
Do you automatically accept every suggested bank match?+
No. Suggested matches and bank rules save time, but unusual transactions, first-time vendors, transfers, refunds, and unclear activity receive human review.
Can you fix an existing Xero organization?+
Yes. We can scope a cleanup for unreconciled periods, conversion-balance issues, duplicates, suspense accounts, incorrect contacts, and inconsistent tracking.
Can you work with Hubdoc or another document app?+
Yes, if it is part of your current workflow and engagement scope. We confirm how documents are captured, approved, attached, and retained during onboarding.
Do all Xero plans include the same features?+
No. Invoicing limits, bill automation, bulk reconciliation, projects, expenses, multi-currency, analytics, and automation can vary by plan. We verify your subscription before relying on a feature.
Does this replace my CPA or tax preparer?+
Usually not. We maintain the books and deliver a clean year-end package so your tax professional can work from organized, reconciled records.
Continue exploring
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Xero is a trademark of Xero Limited. Books Reconciliation is an independent bookkeeping service and is not endorsed by or affiliated with Xero Limited.